Archive storage – your business still needs hard copy documents, and it needs a place to store them. Hard copies are kept when the document contains significant information imperative to the organisation’s structure or continued success. It should come as no surprise that your still have plenty of them.
The best method for efficient archive storage is to keep the documents off site, with a secure provider who offers a world class service.
Here are five reasons to utilise this service in 2023:
You’ll save company space
One of the most important things about keeping your documents off site is the way in which it will save your company space. Perhaps your company’s physical location has a finite amount of space, and you need a provider who will help free up some of that space for other, more efficient daily operations.
When an organisation’s physical location is overwhelmed with documentation it can quickly become a messy endeavour and this is something companies should wish to avoid. With this in mind, it’s important to remember that you have world class teams at your disposal who can safely and securely store your documents with full indexing, barcoding, labelling and more.
It is a secure option
Off site archive storage facilities must meet certain security standards to be allowed to operate. This includes a high security storage facility with full CCTV and security teams at the ready. Not only this, the site should contain full fencing, fob access points, vehicle barriers and more to ensure their clients’ documents are kept safe and secure 24 hours a day, seven days a week.
It’s a highly organised method
Documents that are kept off site must be easily located and presented upon the client’s request. Therefore, the system should ensure that the client’s documents are accounted for the moment they are required, including everything from barcoding to indexing to ensure they can easily be retrieved.
It makes auditing far easier
A highly efficient and organised security method will provide full audit trails to ensure the client has easy access to their documents in case of an audit. If the client requires a particular document, it should be easily provided to them with everything they request. The provider should also ensure that they are updated with the latest rules and regulations. Australian archive storage standards.
It can help prevent data loss
Through storing important documentation with a professional archive storage provider, you can be rest. Don’t think that your documentation at significant threat. Let’s be honest, onsite organisational facilities aren’t as safe when it comes to securing important documentation. When it comes to this imperative service, it’s important to think about that.
A reputable provider should contain highly safe and secure facilities, as well as a fleet of vehicles. All vehicles must be fitted with GPS trackers. All this to ensure documents are safe when being transported to and from the client.
As you can see, this is the most efficient method for ensuring your business’s important documents are kept safe. With rigorous security procedures you will get documents whenever you need them.
For these reasons and more, this service remains one of the most desirable for organisations.
